Best Webex alternatives affordable for businesses

If you’re a part of a remote team, you probably use a service for arranging virtual audio and video conference calls. And if you’re reading this article, it may be Webex. This app has been a great solution for organizing webinars, training sessions, or traditional video calls for years. But it has some limitations. Today, let’s examine 6 up-to-date web conferencing tools that can successfully compete with Webex.

Best Webex alternatives affordable for businesses

Webex: why would you want to change it for a better app?

Cisco Webex is a well-known platform for hosting large virtual meetings and conferences, allowing up to 10,000 people to join them on its most expensive plan. Although it’s quite popular in the business world, it won’t suit every company.

Webex offers desktop and mobile apps for arranging virtual conferences and large-scale online events using various interactive tools.

Despite having advanced functionality, the platform has many drawbacks, including:

  • Calls made with a Free plan are capped at 50 minutes.
  • If you want to subscribe to a paid plan, you’ll have to spend a large sum of money, starting from $13.50 per user/month. 
  • While using desktop sharing or screen control, you may experience issues with video and audio quality. 
  • To join a meeting, each participant should download the application.
  • Difficult interface with several features that are hard to find. 

Undoubtedly, there is no single solution that fits everyone, so it’s okay that Webex doesn’t satisfy all your company’s requirements. Fortunately, there is a wide range of options on the market for teams that want to upgrade their remote workplace with a robust service for setting up online meetings.

6 amazing alternatives to Webex

1. Whoosh

If you want to try a brand-new web conferencing platform with the latest AI features, Whoosh is a perfect choice.

It’s created exactly for arranging video calls of superb quality where nobody will feel uncomfortable with the camera on. The developers have added many features helping fight “Zoom fatigue”. Furthermore, the app is compatible with any modern device and offers web and mobile versions.

 

Its key features:

 

Full-HD video and flawless sound quality

Users can set up unlimited 24-hour HD meetings with outstanding audio quality, which is achieved by implementing audio stream splitting and background noise muting. The first one lets a meeting host divide the participants into groups, where they can communicate with each other without interrupting other groups. The second one mutes all annoying sounds - kids shouting, TV and music sounds, or keyboard keys clicking.

 

AI-powered tools

AI helps to reach the goal of the Whoosh team to make everyone turn on their cameras. It offers a beautification tool, which touches up a look, enhancing a person’s natural beauty. Also, users can try gesture and pulse recognition to be aware of other participants' moods and intentions. Moreover, if you’re not happy with your backdrop, you can easily change it with the 3D immersive backgrounds the app offers to apply. 

All-in-one business workplace

Each remote team will find Whoosh highly useful for work productivity. The service offers a virtual workplace with all necessary tools for remote communication - live chat, screen sharing, cloud-based meeting recordings, smart scheduling assistant, integrations with other business services, and international calls.

 

Team-building activities

To be productive, a remote team should keep in touch with each other and maintain friendly relationships regardless of the distance between them. That’s why Whoosh offers many engaging features - quizzes, live chat, funny masks, and photorealistic avatars.

 

Tools for presentations, master classes, and webinars

During a presentation, a host can use weatherman layouts, screen sharing, virtual whiteboard to make the presentation flow interactive and engaging.

 

Professional web security

Whoosh uses only proven certifications, end-to-end encryption, and two-factor authentication. Moreover, a meeting host can lock a virtual room with an access ID, share it with the participants, so that only people with the ID can join the meeting.

If you’re looking for a professional platform with robust functionality like that on Webex, but more affordable and with upscale free features, Whoosh is a perfect choice!

2. Zoom

The secret of Zoom’s popularity lies in its simplicity and versatility. This app has managed to combine video conferencing, cloud phone, virtual events, and group chatting in one easy-to-use app. Its major achievement is bringing together in-office and in-house teams, offering desktop and mobile apps with a wide range of features.

It could be called “free software” but its free plans have several limitations like those on Webex. The basic free plan allows holding meetings with up to 100 active members, along with 10,000 viewers - but just for 40 minutes. The paid plans expand these numbers to 30 hours and 500 active participants. 

 

Its key features:

 

HD video with high sound quality

Zoom allows each user to host and take part in high-definition video conferences. Each event can be recorded and provided with a transcript. Also, if you don’t want to talk with the camera on, Zoom allows hosting audio-only conferences. 

 

Scheduling

Each event can be easily scheduled either on Zoom or any integrated calendar, such as Outlook or Google Calendar.

 

Interactive features

The app offers professional web conferencing software for engaging online communication - virtual backgrounds, instant messaging, file sharing, group chats, virtual hand-raising, polling, screen sharing, whiteboard, and more.

Advanced web security

The app uses end-to-end encryption, password protection, and role-based access. Moreover, Zoom offers a Personal Meeting Room - a virtual room with a permanent meeting ID that can be shared with particular people to allow them access to the room. 

 

3. BlueJeans 

BlueJeans represents a robust application for a digital workplace. The app’s team sees its primary goal in providing an online experience that feels like everyone is in-house. The company has a long history, but after the 2011’s innovation, BlueJeans has earned a reputation as a reliable and effective service for online events and remote collaboration.

 

Its key features:

 

Top-quality video calls with superb sound

Users keep praising the app for crystal-clear audio quality. It is so good thanks to the Dolby Voice software, which is capable of muting all unnecessary sounds and focusing on the speaker. Such a perfect audio quality along with HD video helps the company reach its goal of making online meetings as real as face-to-face gatherings.

Multi-party meetings

BlueJeans allows organizing virtual events inviting up to 200 simultaneous participants on its most expensive plan. Moreover, there are some options for larger events that include up to 150,000 view-only attendees.  

 

Content sharing and meeting recording

The platform allows its users to share anything during a call: HD content (screen, slides, or sheets), files (videos, images, documents). Meeting recording is also available and is provided with unlimited cloud storage, additional sharing options, and online playback.

Web security

The service offers advanced web security with end-to-end encryption, randomized meeting IDs, SSO (Single Sign-On), participant passwords, individual app share, participant expel, and meeting lock.

Unfortunately, BlueJeans doesn’t include a free plan, so if it’s a problem for your team, you’d better look for other alternatives to Webex. 

 

4. GoToMeeting

GoToMeeting is another Webex competitor with a long history. It started in 2004 and since then gained high popularity in the business community. Like other apps from our list, it lets users organize high-quality video and audio conferences on a desktop or a mobile, integrate it with popular platforms, and try many tools for effective online collaboration.

 

Its key features:

 

User-friendly interface with intuitive design

GoToMeeting can boast of being easy-to-use thanks to its convenient interface and quick meeting start. Participants can join a virtual event with a customized URL from any modern device.

 

Local and international calling

The service helps remote teams to keep in touch even being far away from each other, offering international toll-free numbers.

Unlimited video and audio meetings

A host can invite up to 150 participants with a free plan and up to 3,000 with a premium subscription. Each virtual event is not limited and can boast outstanding video and sound quality. Moreover, while communicating, each participant can use screen sharing, drawing tools, custom backgrounds, and presenter control.

 

AI-powered tools

Each meeting is automatically transcribed with the help of AI and can be recorded and saved on cloud storage. GoToMeeting also offers the support of a virtual assistant capable of marking meeting highlights, transcribing, and pinpointing action items. 

 

Totally secure

Using the app, you can be sure that all your personal data, messages, video meetings, and shared content are under protection. The service uses TLS-encryption in transit and AES encryption at rest along with proven web security certification.

GoToMeeting is a good choice for remote teams, offering basic functionality, affordable price, and easy-to-use tools.

 

5. Microsoft Teams

Microsoft Teams is a professional app, which can be used in different spheres of life - business, education, and home use. It offers high-quality video and audio conferencing, local and international calling, and tools for hosting large-scale events - webinars, master classes, presentations. The pricing fully depends on your audience, ranging from free to $57 user/per month. 

Its key features:

 

Audio and video conference calls

During each call, users can use screen sharing, live chat, customizable backdrops, meeting recording. The app allows inviting from 100 participants for free to 10,000 in its most advanced plan.

 

Text messaging in a live chat

This tool comes with file sharing, sending GIFs, emojis, and stickers, talking in group chats and one-on-one.

 

Cloud storage

Each user is granted free 1 TB of OneDrive storage, which can be used to record meetings, keep files, and share them with other people. It can be synced with desktops and mobiles. 

 

Wide range of integrations

App’s clients can choose from over 700 popular platforms to work more productively and effectively. If your team uses a CRM, cloud-based storage, marketing platforms, or virtual call centers, you can integrate them with Teams and save time on switching between apps.

Microsoft Teams is a good option for small businesses, it’s affordable and has a vast variety of tools for effective remote communication. While medium and large-scale businesses may find it a bit overpriced because the total sum of monthly expenses depends on the number of the app’s users. 

6. RingCentral

RingCentral was founded back in 1999 and has been with us for more than 20 years. It's one of the oldest alternatives to Webex with millions of satisfied users from every corner of the globe. RingCentral offers a top-quality video conferencing solution for personal and business needs with HD audio and video, high-end web security, and upscale collaboration tools. As for its pricing, everyone can use RingCentral Video Pro for free or upgrade to a paid subscription with a wide range of advanced video call tools.

 

Its key features:

 

HD video conferencing

As any other Webex alternative, RingCentral also boasts outstanding video quality, enhanced sound, and stable connection. Moreover, the app offers several video conferencing features serving to improve the online experience: live chat during a call (1-1 or in groups), screen and file sharing,  cloud recording, and a simple interface.

High meeting capacity

Even with a free version, you can invite up to 100 participants in your video chat. If you decide to switch to a Pro+ plan, this number will increase to 200 people.

 

A great number of integrations

RingCentral cooperates with many popular platforms and offers its users to integrate the app with other tools they use daily, including CRMs, Google and Microsoft services, email, and calendar integrations.

 

Free version for everyone

RingCentral Video Pro is 100% free for everyone. Moreover, you can use it on any of your devices: mobiles. tablets, laptops, and desktops.

 

Progressive web security and personal data protection

Just take a glance at all tools this platform uses to guarantee 100% secure online communication: host controls, end-to-end encryption, meeting password, HIPAA/BAA compliance, HITRUST certified, ISO certifications, custom personal meeting ID, and more.

What’s the best Webex alternative for you?

If you’re looking for a robust solution with a perfect combination of free and advanced features (similar to those offered by Webex), along with upscale visual and audio quality, you will definitely like the service and opportunities Whoosh offers to your business. It comprises all the basic tools together with cutting-edge AI-powered software for free, and several advanced features at an affordable price (in comparison with Microsoft Teams). 

But if you’re still in doubt, just go through our list and give each platform a try. We’re sure - a perfect business companion is waiting for you!

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