Intro: what is an in-person meeting?
If we look at the definition, an in-person meeting is a gathering of two or more people that takes place in reality, rather than over the phone or online. Such events can be organized for a variety of purposes, including networking, training, interviews, and presentations.
If you're looking for a great way to connect with someone, in-person meetings should be the first option coming to your mind. They offer opportunities for like-minded individuals to build relationships and get to know someone or something better. They are often a more effective way to communicate than virtual meetings, as they allow for immediate feedback and nonverbal cues that can help facilitate a productive discussion.
What's the purpose of face-to-face meetings?
In a world increasingly digitized, it's easy to forget the importance of face-to-face get-togethers. We can communicate with anyone, anywhere in the world with Whoosh, Skype, and Zoom - so why bother meeting in person?
While it's true that technology has made it easier than ever to keep in touch with distant people, there's still something to be said for good old-fashioned face-to-face meetups.
So what's their real purpose? In-person appointments provide a great opportunity for people to connect on a personal level and build relationships. They also allow for open communication and collaboration, leading to better results. In-person meetings offer people a chance to get to know each other, which can make working together more enjoyable.
So next time you're unsure if an in-person meeting is really necessary, remember: it serves a purpose. It's an opportunity to connect with others, build rapport and trust, and get things done faster.
7 reasons to value the power of face-to-face meetings
In the era of remote conferences and virtual workspaces, it's easy to forget when was the last time you talk to someone face-to-face. But even with all the advances in technology, there's still no substitute for real-life meetings.
Here are seven reasons why in-person communication is still important in business:
1) There's no better way to form a connection
Sure, you can host a virtual conference using any number of internet-based tools. But there is simply no better alternative to meeting in person when it comes to forming a connection. After all, nothing can replace the feeling of being in the same room with someone and being able to look them in the eye. Face-to-face gatherings also allow for more intimate and detailed conversations, leading to a greater understanding and connection between people.
Not to mention, it's just more fun to meet in person! There's something about being in the same space as someone that just makes the interaction more enjoyable.
2) You can read people's body language
Think about it: in an in-person meeting, you can pick up on all sorts of non-verbal cues that you can't get from a video call. You can see someone's body language, their facial expressions, and their overall demeanor. This allows you to form a much deeper connection with the other person, which is essential for building strong relationships.
3) In-person meetings spark creativity
There's one more thing about face-to-face gatherings that just can't be replicated through digital means. Apart from all other perks, such events are also a great way to stimulate creativity and drive innovation.
When people come together in person, they are more likely to share new ideas and perspectives. With face-to-face meetings, you can have impromptu brainstorming sessions or change the agenda on the fly if you need to. This flexibility can lead to more productive and innovative meetings.
4) You can show off your personality and build rapport
Another benefit of in-person meetups is that they give you a chance to demonstrate your personality. When you talk with someone face-to-face, they can see your enthusiasm and get a sense of who you are as a person. It's a great way to build rapport, make a connection, and just get a feel for someone in a way you can't do through a screen.
5) You can get things done faster
Face-to-face meetings also have the advantage of resolving issues much faster than other methods, such as emails or even phone calls. When you're meeting in person, you can go through a lot more information in a shorter period of time and find a solution faster.
6) You can float ideas and gather feedback
When you're in the same room as someone, it's easier to float an idea and get immediate feedback. You can also gauge people's reactions and body language to get a sense of how they feel about this idea. And of course, there's always the chance for some unexpected collaboration when you're meeting face-to-face.
7) In-person meetings are more memorable
We've all been there - you've had an appointment with someone, but after it's over you couldn't remember what was discussed. Whether it's because you were multitasking or just didn't find the conversation engaging, it can be frustrating when you can't recall the key points of the discussion.
But there's one big perk of in-person meetings that can help to combat this issue: they are more likely to be remembered. When we meet someone in person, we're more likely to pay attention and recall what was discussed, since we use more of our senses: see their facial expressions and body language, hear the tone of their voice, and even smell their cologne or perfume. This information helps to create a more complete picture of the person, which increases the likelihood that you will remember them.
5 awesome ideas for your next in-person meetings
1) Add ice breakers
When planning your next face-to-face meeting, don't forget to add some fun ice breakers to the agenda! They are a great way to get in-person participants to relax and have fun. You can use all sorts of ice breakers, from simple games to more activity-based ones. And there's no need to worry if you're not the most outgoing person in the room - there are plenty of options that are low-key and easy to participate in:
- Go around the room and ask each person to name something they're passionate about
- Ask everyone to share an interesting fact about themselves
- Tell a story about something you're grateful for
- Ask people to share their biggest accomplishment
2) Take a field trip
If you're looking for a fun and unique way to add some excitement to your get-togethers, why not take a field trip? It's a great way to get team members out of the office and into new environments. This will help bond with colleagues and build meaningful business relationships.
Here are a few ideas for field trips that your team will love:
- Visit a local museum or art gallery
- Take a hike or nature walk
- Visit a local farm or farmers' market
- Attend a concert or sporting event
- Go to an amusement park or water park
- Take a cooking class or wine tasting
Do some research and find a field trip that will be fun and beneficial for your co-workers. They will thank you for it!
3) Make it fun
If you've been to any business meetings, you know they can sometimes be a snooze fest. But what if there was a way to make them more fun?
Introducing: The Fun meeting!
At a Fun meeting, there are activities and games to help keep every guest engaged. And since everyone is having fun, they're more likely to pay attention and participate in the event. Plus, it's a great way to build team morale and get every participant energized about the work you're doing.
Here are a few ideas:
- Decorate the room
- Have prizes for participants
- Plan group activities
- Add game-like elements
4) Host a walking meeting
If you're looking for a way to shake up your next in-person meeting, why not try a walking tour? It's a great way to exercise and work at the same time. And it can be a lot more productive than your typical sit-down conference.
Here are a few tips for hosting a successful walking meeting:
- Choose an interesting and scenic route. This will help everyone stay engaged and focused.
- Make sure the route is not too long or too short. You don't want people to get too tired or too antsy.
- Keep the group size small. This will make it easier to stay on track and focused.
- Take a notebook and pen with you to jot down any ideas that arise during the walk.
5) Use technology to enhance your meeting, not replace it
If you're looking for an awesome way to make your in-person meetings even more awesome, try using technology. But remember it should be used to supplement your get-togethers, not to replace them.
Here are a few ideas:
- Try video conferencing to bring in expert keynote speakers from around the world
- Use social media to crowdsource ideas and get input from a wider group of people
- Try online tools to help with the logistics of planning and executing a successful get-together
- Use a meeting management app to keep track of action items and deadlines
- Tyr a digital whiteboard to brainstorm ideas and take notes during the discussion
What is the ideal balance between online and offline gatherings?
If you've been wondering if online meetings are for you, we've got good news: they totally are! In-person meetings have been the standard for years, but more and more companies are starting to use virtual meetings to connect with employees and clients. There are a lot of benefits to online meetings - they're more convenient, they save time and money, and they're more flexible. But there are also some drawbacks, like the potential for technical problems, the lack of personal connection, and video call fatigue.
According to Statista research, more than 40% of UK and US respondents claim they experienced fatigue after a day of work-related video conferencing. Without a doubt, video call fatigue is a serious problem these days. It is the reason why you no longer want to participate in these tedious and sometimes utterly useless video meetings. But there are apps like Whoosh that can turn an ordinary virtual call into an engaging meeting, no different from a real face-to-face conversation.
Here's what it has inside:
- Full-HD video and sound to see and hear others without any glitches
- Fantastic touch-up tools to always look impeccable
- 3D backgrounds to hide that mess behind
- Photorealistic avatars to play around with a totally new look
- Intuitive interface to make it easy to get started
So what is the ideal solution for a modern remote employee? The answer is quite simple: try to host in-person meetings online! Just turn on the camera, open Whoosh, and start a virtual meeting that feels real and has every advantage of a face-to-face conversation.
Bonus: other meeting types to discover
It's time to get out there!
As it turns out, there are plenty of good reasons to have face-to-face meetings, even if you could just as easily communicate digitally. For one, meeting in person gives you a chance to build rapport and trust with the other person. It's also a great way to read nonverbal cues and get a better sense of who the other person is. And lastly, face-to-face gatherings simply allow for better communication overall. So next time you're thinking about skipping an appointment, remember the importance of human connection - and go ahead and schedule that meeting.